FAQ for persons in charge of medical care

The Centre for Maritime Health Service is a knowledge centre for maritime-medico issues. Below, you will find answers to frequently asked questions.
Questions about courses and certificates
What do I do if my certificate has expired?
If your certificate has expired, you have to reacquire to be able to sail as a master and/or as the person in charge of medical care. You can reacquire your certificate by contacting The Centre of Maritime Health Service, and they will make a competence clarification.
You have to send a mail to cms@dma.dk, which clarifies the below:
- When did the certificate expire?
- What is the reason it has expired?
- What have you done since the last course that can argue that you have maintained your skills?
- Have you participated in any courses that include first aid, e.g. OPITO et al., please send documentation for this?
You will receive an answer within a few days.
How much does a course cost?
The course is mandatory and is, therefore, in general offered free of charge to Danish and EU citizens.
Additional information is available under regulations on the registration for and cancellation of courses.
When are courses offered and open for registration? How do I register?
Our courses are available here:
Why does the Medical certificate not show on the DMA-website?
Later this year, the DMA will present a Seafarers-package, where the medical certificate should be represented.
It is not possible for me to join the course before my certificate expires, what do I do?
You may not sail as a master and as the person in charge of medical care, without a valid certificate. Therefore, it is important that you contact CMS to apply for an exemption and a postponement of our course.
You have to send a mail to cms@dma.dk, which clarifies the below:
- When does your certificate expire?
- Please send documentation of your registration for a new course.
- Who else on board has a certificate of ‘person in charge of medical care’?
- Which ship do you have to sign
You will receive an answer within a few days.
I am going to sail around the world as a leisure sailor. Which medicine shall I bring?
Danish Maritime Authority does not require medicine in recreational vessels
We recommend you to contact,”Foreningen til Langtursejladsens Fremme” FTLF, who can advise you on the above.
I am going to sail around the world as a leisure sailor. Is it possible for me to participate in the course for sailors in charge of medical care?
Danish Maritime Authority does not require the course for sailors in recreational vessels
If we have an opening on our basic courses, you may attend. The course price is DKK 12.250 excl. accommodation and catering.
The course does not provide you with a certificate or medical backup during your trip.
To see if there are any available courses on medical care A- chest in Denmark follow the link: Danish Maritime Authority (dma.dk).
We recommend you to contact,”Foreningen til Langtursejladsens Fremme” FTLF, which provide smaller courses and advise you.
Am I supposed to be able to place an intravenous needle on a real person on the course?
Yes, according to the executive order on courses and certificates for medical staff on ships, be able to insert a venous cannula (drip) and make an intramuscular injection.
If you want to read more about this, click here (Order no. 1116 of 10 October 2014 issued by the Danish Maritime Authority - Annex no. 1 section nb.4)
Passing requirements?
Attendance is mandatory to all lessons, during the whole course.
Participants must take active part in preparation, discussions and exercises.
All participants must complete all training end points on knowledge, skills and competences.
Injections, IV-needle and eye examination on your fellow officers, is a mandatory part of the course.
Am I guaranteed a course taught in English?
We can always guarantee the course being in English.
I have lost my certificate what to do?
Please contact CMS via phone number +45 7219 6004 or email cms@dma.dk. When reaching out, please provide us with us with full name, date of birth and address. This way we will be able to send you a new certificate.
Questions about medicine chests
We are abroad and cannot acquire exactly the type of medicine required. Perhaps, we can only aquire something simular. What do we do?
The supply of medicine to Danish ships must be as prescribed in the Inventory. If a preparation cannot be acquired, you must apply for an exemption.
How do I know if there has been any changes to the chest I'm sailing with?
Check the homepage on Danish Maritime Authority, where you normally download the chest either as a. PDF file or Excel (In these links it is shown on an A chest. But the principle is the same for all our available chests)
For the Excel version, you can select the changes tab at the bottom of the document to see the latest announced changes. These will be a part of the uploaded chest.
For the PDF chest, you either turn to the end of the document and read the changes section. On the other hand, use ctrl+F to open the search function and search for changes. Like the above, the indicated changes will already be integrated into the chest
You can also sign up for the newsletter for the person in charge of medical care on our home page or here. You will receive emails with general news regarding your function as the person in charge of medical care, but also news related to changes in the chest.
Medicine certificate from a pharmacy – is it mandatory to have onboard?
The official medicine certificate formulary in the inventory, control document and user instruction signed by the captain, represent the ships certificate of medicine according the Danish regulations.
It is not a requirement from the Danish Maritime authority to have a medical certificate from the pharmacy.
What are the requirements for an AED on board ships?
The defibrillator must meet CE marking standards, just like all other medical equipment on board.
Please refer to the following:
https://www.retsinformation.dk/eli/lta/2009/1246 Technical regulation rule 5, section 5
https://laegemiddelstyrelsen.dk/da/udstyr/ce-maerkning/
https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX%3A32017R0745
General questions to the Centre for Maritime Health Service
Oxygen cylinders must be replaced every third year. What is the background for this requirement?
The date of expiry is intended to ensure that the cylinders contain oxygen at any time. Irrespective of the type of gas that has been compressed, valve systems will always have a rate of leakage, and the date of expiry is intended to account for this. Though it is found at the quarterly inspection that the cylinders contain oxygen, they must be replaced in accordance with the date of expiry. The requirement for ships and shipowners has been introduced in addition to the requirements for suppliers of the medical oxygen.
Read more about the requirements made by the Danish Medicines Agency in order no. 1318 of 27 November 2007 (only available in Danish).
Do all publications come in English?
We strive to publicate everything in English for everytime we update or bring new publications.
In addition to renewing my certificate, how do I ensure that I stay up-to-date as the person in charge of medical care?
You can sign up for the Newsletter for the person in charge of medical care here or via the website.
The news will consist of new knowledge and perhaps changes to practice and the contents of the chest. It can also be updates regarding medicine. FX : many ampoules with batch no. XXXXX are leaking, they cannot be used, and must be replaced.
