Necessary to be able to follow the guide
The following is necessary to be able to follow the guide:
- MitID to be able to log into DSRG
- Information on the registered ship to be deleted from DSRG
o Signal letters
o Ship name - Email address of all owners
Start report
Once logged in, you will be greeted by the view below. You need to click on the "Ships" icon in the menu on the left.
The menu for DSRG self-service
You need to click "Find ship" to find a ship that is already registered.
How to add or search for a ship
Enter the signal letters of the ship you wish to delete.
Press "Enter" on the keyboard or click "Find Ship". If there are several results, select the correct vessel from the list.
Find ship using signal letters
Click on ”Deletion of ship”.
Detailed view for ship
Step 1: Commitment of deletion
In ”Reason for deletion” dropdown, choose a reason for deletion.
Step 1: Commitment of deletion
Existing owner(s) must confirm the deletion by either:
- Being invited to and signing digitally
- A power of attorney is attached for this party’s acceptance of the deletion
Invite to digital signing
For each existing party:
• Verify that the email address is correct or update this to a correct email address
• Verify that the address is correct or update this to a correct address
Click on ”Invite to sign”.
Step 1: Commitment of deletion
The system will send an email to the parties that need to sign digitally.
As soon as all parties who are invited to sign digitally have signed,
or it has been decided that a power of attorney must be attached for all parties, it will be possible to upload documentation.
The system shows who needs to sign digitally. If you notice one or multiple errors in the entered information, e.g. email address, it is
possible to withdraw the invitations, adjust and invite again.
This can be done by clicking on the "Withdraw invitations" button
Step 1: Commitment of deletion: Withdraw invitations
Reopen the report once everyone has signed digitally.
Notice: If the reporter has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the report can continue as soon as all parties' tasks have been
completed.
There are links to the various forms depending on the reason for the deletion of the ship.
Click on the link for the desired form and fill it out.
Click on "Upload documentation" and attach the completed form and any other relevant documents.
Step 1: Commitment of deletion: Upload documentation
Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.
Step 1: Commitment of deletion: Upload documentation
When all files to be uploaded have been added to the list, click "OK".
Step 1: Commitment of deletion: Upload documentation
The system displays the list of documents to be attached to the report. Click "Upload attached documents".
Step 1: Commitment of deletion: Upload documentation
The system will show that the upload of the file(s) has been completed and it is now possible to click on "Next"
Step 1: Commitment of deletion: Clicking next takes you to the next step
Attach power of attorney
If there are parties for whom a power of attorney must be attached, it is possible to upload attachments to the report.
Check "I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register.".
Click "Save and verify".
Step 1: Commitment of deletion: Upload documentation
There are links to the various forms depending on the reason for the deletion of the ship.
Click on the link for the desired form and fill it out.
Click on "Upload documentation" and attach the completed form and any other relevant documents.
Step 1: Commitment of deletion: Upload documentation
Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.
Step 1: Commitment of deletion: Upload documentation
When all files to be uploaded have been added to the list, click "OK".
Step 1: Commitment of deletion: Upload documentation
The system displays the list of documents to be attached to the report. Click "Upload attached documents".
Step 1: Commitment of deletion: Upload documentation
The system will show that the upload of the file(s) has been completed and it is now possible to click on "Next".
Step 1: Commitment of deletion: Clicking next takes you to the next step
Registration
On this step, it is possible to verify all reported information before the case is sent for manual case handling by the Ship Register.
It is possible to unfold an accordion for the Commitment of deletion.
Step 2: Registration: Accordion that sums up the reported information
It is possible to indicate that the report is interdependent on a separate report and that these must be registered simultaneously.
Step 2: Registration: Interdependent reports
It is possible to add message(s) to the Danish Maritime Authority.
Step 2: Registration: Messages to the Danish Maritime Authority
Click on "Request registration" to send the case for manual case handling by the Danish Ship Register.
Step 2: Registration
The report has now been sent for manual case handling at the Danish Ship Register and you can log out and close your window in
DSRG or go to the front page and start a new registration.
If the case is approved, the notification will automatically proceed to the next step.
Notice: If the reporter has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the report can continue as soon as all parties' tasks have been
completed.
Open the link to the report once the Ship Register has processed the report.
Step 2: Registration
Step 3: Certificates
If the ship is to be registered after this deletion, the ship register number must be used.
On this page you can find this number.
The ship register number can also be found on the ship's detailed view.
Step 3: Certificates
Order Extermination Certificate
On this step, it is possible to order a deletion certificate for the ship.
This is also possible from the detailed view for the ship.
Click on "Order deletion certificate".
Step 3: Certificates: Order a deletion certificate
Request the issuance of a new CSR certificate
It is possible to request an issuance of a CSR Certificate by selecting "Yes" next to "Should a CSR Certificate be issued?".
Click on "Download CSR-form" if you have not already filled in the required form.
Step 3: Certificates: Anmod om udstedelse af et nyt CSR-Certifikat
Fill out the form.
Upload documentation by clicking on ”Upload CSR here”.
Step 3: Certificates: Anmod om udstedelse af et nyt CSR-Certifikat
Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.
Step 3: Certificates: Upload documentation
When all files to be uploaded have been added to the list, click "OK".
Step 3: Certificates: Upload documentation
The system displays the list of documents to be attached to the report. Click "Upload attached documents".
Step 3: Certificates: Upload documentation
The system will show that the upload of the file(s) has been completed.
Step 3: Certificates: Upload documentation
It is possible to add message(s) to the Danish Maritime Authority.
Click on "Send to manual processing" to send the case for manual case handling by the Danish Ship Register.
Step 3: Certificates