Necessary in order to be able to do the report
The following is necessary in order to be able to do the report:
- MitID to be able to log into DSRG
- Information about the mortgage right:
o Amount
o Currency - The following information about relevant parties of the person type:
o First name
o Last name
o Email-address*
o Address*
o Birthday* - The following information about relevant parties of the company type:
o Information regarding the authorized signatory / person authorized to sign for the firm:
- First name
- Last name
- Email-address*
- Address*
- Birthday*
*First name and last name are always necessary to enter on each party. Email address, residential address and date of birth are
necessary if a party is to be invited to sign digitally via MitID.
Start reporting
Once you have logged in, you will be met by the view below. You will have to click the “Ships” icon in the menu to the left.
Menu for Digital Ship Registers self-service
You can click on "Find ship" to find a ship that is already registered or about to be registered in one of the Danish ship registers.
How to add or search for a ship
Enter the signal letters of the ship for which changes are desired.
Press ”Enter” on the keyboard or click "Find ship".
If there are multiple results, select the correct one from the list.
Find ship via signal letters
Click on "Mortgages" to see a list of the registered rights on the ship.
Detailed view for ship
Click on the pencil icon next to the mortgage you want to change.
This is how to start a mortgage change flow
Step 1: Add ships
If other ships are to be covered by the registration, enter the ship's signal letters in the text
field "Enter the signal letters of the ship”.
Step 1: Add ships
Once the signal letters have been entered, click on "Add ship".
Add ships
The added ship now appears on the page.
Add ships
Once all the ships to be covered by the registration have been added, click "Next".
Add ships
Step 2: Information
Owner mortgage
Fill out the following required fields:
- Amount
- Currency
- Mortgage with right to be advanced
You can fill out information in the following optional fields: - Interest rate (in %)
- Addition of interest term
- Interest rate variable
- Instalment or terms payment
- Date of interest
- Special terms and conditions
Interest rate, payment and instalment terms are filled out by selecting in the dropdown menus ”Type of loan” and ”Type of interest
rate”. If ”Interest rate variable” is filled out, the field ”Type of interest rate” will be locked and thus not required.
Interest rate, payment, and instalment terms
If respect of future mortgage is to be added, click on the box to show a check mark.
After that, a text field will appear in which information about the respected future mortgage can be entered.
Respect of future mortgage
Issuer of an owner's mortgage
The issuer's e-mail must be stated if their nationality is Danish, unless POA is to be used for this party and the
following is ticked: "I attach power of attorney, because it is not possible to invite for digital signing. Please note,
that if you attach a power of attorney, the documentation must be approved by the Ship Register.".
Issuer of an owner’s mortgage
To remove an issuer, tick: ”Included as a part in the registration”.
Remove issuer of a owner’s mortgage
To add the issuer, click on "Select owner" – After this, a dropdown menu with the ship's owners will appear.
Choose an issuer
When the issuer is selected, it appears on the page. The issuer's nationality and e-mail must be filled in, unless the check mark is
ticked for: " I attach power of attorney, because it is not possible to invite for digital signing. Please note, that if you attach a power of
attorney, the documentation must be approved by the Ship Register.".
Issue
If you want to delete the issuer, click on "Remove issuer".
Remove issuer
Receiver of judicial notice
To add a receiver of judicial notice, click on “add receiver of judicial notice”.
Add receiver of judicial notice
The authorizations of the recipient of judicial notice are indicated by clicking next to one of the following authorizations:
Choose authorizations
It is required that the type of creditor is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person".
Receiver of judicial notice
If the receiver of judicial notice is a company, the company is searched by clicking on the "Search company" button,
after which a dialog box opens where you can search the company.
Find company
If the receiver of judicial notice is a person, the nationality must be stated, this is done by clicking on the menu
under "Nationality" and then selecting "Danish" or "Non-Danish"
Receiver of judicial notice’s nationality
If the receiver of judicial notice is Danish, the first name, last name, address, e-mail, and date of birth must be filled in.
Unless ticked off: " I attach power of attorney, because it is not possible to invite for digital signing. Please note,
that if you attach a power of attorney, the documentation must be approved by the Ship Register.".
Danish receiver of judicial notice
If the receiver of judicial notice is non-Danish, the first name, last name, address, and country of residence must be filled in.
Non-Danish receiver of judicial notice
If the receiver of judicial notice needs to be removed, click "Remove receiver of judicial notice".
Remove receiver of judicial notice
Receiver of judicial notice
To add a receiver of judicial notice, click on “add receiver of judicial notice”.
Add receiver of judicial notice
The authorizations of the recipient of judicial notice are indicated by clicking next to one of the following authorizations:
Choose authorizations
It is required that the type of creditor is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person".
Receiver of judicial notice
If the receiver of judicial notice is a company, the company is searched by clicking on the "Search company" button,
after which a dialog box opens where you can search the company.
Find company
If the receiver of judicial notice is a person, the nationality must be stated, this is done by clicking on
the menu under "Nationality" and then selecting "Danish" or "Non-Danish"
Receiver of judicial notice’s nationality
If the receiver of judicial notice is Danish, the first name, last name, address, e-mail, and date of birth must be filled in.
Unless ticked off: " I attach power of attorney, because it is not possible to invite for digital signing. Please note,
that if you attach a power of attorney, the documentation must be approved by the Ship Register.".
Danish receiver of judicial notice
If the receiver of judicial notice is non-Danish, the first name, last name, address, and country of residence must be filled in.
Non-Danish receiver of judicial notice
If the receiver of judicial notice needs to be removed, click "Remove receiver of judicial notice".
Remove receiver of judicial notice
Ship mortgage
Fill out the following required fields:
- Amount
- Currency
- Interest rate (in %)
- Addition of interest term
- Instalment or terms paymen
- Mortgage with right to be advanced
You can fill out information in the following optional fields: - Interest rate variable
- Termination can take place
- Date of interest
- Date of first payment
- Index for the amount of the mortgage
- Special terms and conditions
Interest rate, payment and instalment terms are filled out by selecting in the dropdown menus” Type of loan” and” Type of interest
rate”. If ”Interest rate variable” is filled out, the field” Type of interest rate” will be locked and thus not required.
Interest rate, payment, and instalment terms
If respect of future mortgage is to be added, click on the box to show a check mark.
After that, a text field will appear in which information about the respected future mortgage can be entered.
Respect of future mortgage
Debtor
The existing debtor's nationality and e-mail must be filled in, unless the check mark is ticked for: "I attach power of attorney,
as it is not possible to invite for digital signing. Please note that if you enclose a paper power of attorney, the documentation
must be approved by the Ship Registry. ".
Debtor
If the user wants to remove the debtor from the mortgage, the checkmark next to "included as a part in the registration" must be
removed.
Remove debtor
To add a debtor, click on "Select owner" – After this, a dropdown menu with the ship's owners will appear.
Choose debtor
When the debtor is selected, it will appear on the page. The debtor's nationality and e-mail must be filled in,
unless the check mark is ticked off: " I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register.".
Debtor
If the user wants to remove the debtor, click on "Remove debtor".
Remove debtor
Creditor - Person
The existing creditor's nationality must be filled in, if the nationality is Danish, e-mail and address must be filled in,
unless the check mark is ticked for: " I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register. "
Existing creditor – Danish person
The nationality of the existing creditor must be filled in, if the nationality is non-Danish, the address and country of
residence must be filled in, unless ticked off:” I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register.”.
Existing creditor: non-Danish person
If the user wants to remove the creditor from the mortgage, the checkmark next to "Included as a part in the registration" is removed.
Remove creditor
To add a creditor, click "+Add creditor".
Add creditor
It is required that the type of creditor is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person". In addition, it must be stated whether the creditor is also an agent,
this is done by selecting "Yes" or "No" under "This type is also an agent"
Type of creditor
If the creditor is a company, the company is searched by clicking on the "Find company" button, after which a dialog box opens where
you can search the company.
Find company
If the creditor is a person, nationality must be stated, this is done by clicking on the menu under "Nationality" and
then selecting "Danish" or "Non-Danish"
Nationality of the creditor
If the creditor is Danish, the first name, surname, address, and date of birth must be filled in.
Danish creditor
If the creditor is Other, the first name, surname, address, and country of residence must be filled in.
Remove creditor
Creditor - Company
First name, Last name and e-mail must be filled in for the person entitled to sign, unless the check mark is marked
"I attach power of attorney, because it is not possible to invite for digital signing. Please note, that if you attach a power of attorney,
the documentation must be approved by the Ship Register."
Existing creditor – company
To add an authorized signatory, click on the button "Add authorized signatory / Person authorized to sign for the firm".
How to add an authorized signatory
First name, last name and e-mail must be completed for the person entitled to authorize, unless the check mark is ticked
for "I attach power of attorney, because it is not possible to invite for digital signing. Please note, that if you attach a
power of attorney, the documentation must be approved by the Ship Register."
Authorized signatory
If the user wants to remove the creditor from the mortgage, the checkmark next to "included as a part in the registration" is removed.
Remove creditor
To add a creditor, click "+Add creditor".
Add creditor
It is required that the type of creditor is stated, this is done by clicking on the menu under "Type", and then selecting
either "Company" or "Person". In addition, it must be stated whether the creditor is also an agent, this is done by
selecting "Yes" or "No" under "This type is also an agent"
Type of creditor
If the creditor is a company, the company is searched by clicking on the "Search company" button,
after which a dialog box opens where you can search the company.
Find company
If the creditor is a person, nationality must be stated, this is done by clicking on the menu under "Nationality"
and then selecting "Danish" or "Other"
Nationality of the creditor
If the creditor is Danish, the first name, surname, address, and date of birth must be filled in.
Danish creditor
If the creditor is Other, the first name, surname, address, and country of residence must be filled in.
Other creditor
If you want the creditor to be removed, click "Remove creditor."
Remove creditor
Creditor (”Representative”)
To add representative, click "Add representative".
Add representative
It is required that the representative's type is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person".
Type of representative
If the representative is a company, the company is searched by clicking on the "Find company" button, after which a dialog box opens
where you can search the company
Find company
If the representative is a person, nationality must be stated, this is done by clicking on the menu under "Nationality" and then
selecting "Danish" or "Other"
Nationality of the representative
If the representative is Danish, the first name, surname, e-mail, address, and date of birth must be filled in,
unless you wish to attach power of attorney.
Danish representative
If the representative is non-Danish, the first name, surname, address and country of residence must be filled in.
Other representative
If the representative needs to be removed, click "Remove representative".
Remove representative
Agent
To add agent, click "Add agent".
Add agent
After an agent is added, agent authorities must be specified.
This is done by filling in the text field under "Agent authorities"
Agent authorities
It is required that the agent's type is stated, this is done by clicking on the menu under "Type", and then selecting either "Company"
Type of agent
If the agent is a company, the company is searched by clicking on the "Find company" button, after which a dialog box opens where
you can search the company.
Find company
If the agent is a person, nationality must be stated, this is done by clicking on the menu under "Nationality" and then selecting
"Danish" or "Other".
Nationality of the agent
If the agent is Danish, the first name, last name, e-mail, address, and date of birth must be filled in unless you choose to attach a
power of attorney.
Danish agent
If the agent is other, the first name, surname, address, and country of residence must be filled in.
Other agent
If the agent needs to be removed, click "Remove representative".
Remove agent
Indemnity bond
Fill out the following required fields:
- Amount
- Currency
- Mortgage with right to be advanced
You can fill out information in the following optional fields: - Special terms and conditions
Step 2: Information – Indemnity bond
If respect of future mortgage is to be added, click on the box to show a check mark.
After that, a text field will appear in which information about the respected future mortgage can be entered.
Respect of future mortgage
Debtor
The existing debtor's nationality and e-mail must be filled in, unless the check mark is ticked for: "I attach power of attorney,
as it is not possible to invite for digital signing. Please note that if you enclose a paper power of attorney,
the documentation must be approved by the Ship Registry."
Debtor
If the user wants to remove the debtor from the mortgage, the checkmark next to "included as a part in the registration"
must be removed.
Remove debtor
To add a debtor, click on "Select owner" – After this, a dropdown menu with the ship's owners will appear.
Choose debtor
When the debtor is selected, it will appear on the page. The debtor's nationality and e-mail must be filled in,
unless the check mark is ticked off: " I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register."
Debtor
If the user wants to remove the debtor, click on "Remove debtor".
Remove debtor
Creditor - Person
The existing creditor's nationality must be filled in, if the nationality is Danish, e-mail and address must be filled in,
unless the check mark is ticked for: " I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register."
Existing creditor – Danish person
The nationality of the existing creditor must be filled in, if the nationality is non-Danish,
the address and country of residence must be filled in, unless ticked off:” I attach power of attorney,
because it is not possible to invite for digital signing. Please note, that if you
attach a power of attorney, the documentation must be approved by the Ship Register.”
Existing creditor: Non-Danish person
If the user wants to remove the creditor from the mortgage, the checkmark next to "Included as a part in the registration" is removed.
Remove creditor
Creditor - Company
First name, Last name and e-mail must be filled in for the person entitled to sign,
unless the check mark is marked " I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register."
Existing creditor – company
To add an authorized signatory, click on the button "Add authorized signatory / Person authorized to sign for the firm".
How to add an authorized signatory
First name, last name and e-mail must be completed for the person entitled to subscribe,
unless the check mark is ticked for " I attach power of attorney, because it is not possible to invite for digital signing.
Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register. "
Authorized signatory
If the user wants to remove the creditor from the mortgage, the checkmark next to "included as a part in the registration" is removed.
Remove creditor
To add a creditor, click "+Add creditor".
Add creditor
It is required that the type of creditor is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person".
In addition, it must be stated whether the creditor is also an agent, this is done by selecting "Yes" or "No"
under "This type is also an agent"
Type of creditor
If the creditor is a company, the company is searched by clicking on the "Search company" button,
after which a dialog box opens where you can search the company.
Find company
If the creditor is a person, nationality must be stated, this is done by clicking on the menu under "Nationality"
and then selecting "Danish" or "Other".
Nationality of the creditor
If the creditor is Danish, the first name, surname, address, and date of birth must be filled in.
Danish creditor
If the creditor is Other, the first name, surname, address, and country of residence must be filled in.
Other creditor
If you want the creditor to be removed, click "Remove creditor."
Remove creditor
Creditor (”Representative”)
To add representative, click "Add representative".
Add representative
It is required that the representative's type is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person".
Type of representative
If the representative is a company, the company is searched by clicking on the "Find company" button,
after which a dialog box opens where you can search the company.
Find company
If the representative is a person, nationality must be stated, this is done by clicking on the menu under "Nationality" and then
selecting "Danish" or "Other"
Nationality of the representative
If the representative is Danish, the first name, surname, e-mail, address, and date of birth must be filled in, unless you wish to attach
power of attorney.
Danish representative
If the representative is non-Danish, the first name, surname, address and country of residence must be filled in.
Other representative
If the representative needs to be removed, click "Remove representative".
Remove representative
Agent
To add agent, click "Add agent".
Add agent
After an agent is added, agent authorities must be specified. This is done by filling in the text field under "Agent authorities".
Agent authorities
It is required that the agent's type is stated, this is done by clicking on the menu under "Type",
and then selecting either "Company" or "Person".
Type of agent
If the agent is a company, the company is searched by clicking on the "Find company" button,
after which a dialog box opens where you can search the company.
Find company
If the agent is a person, nationality must be stated, this is done by clicking on the menu under "Nationality"
and then selecting "Danish" or "Other"
Nationality of the agent
If the agent is Danish, the first name, last name, e-mail, address, and date of birth must be filled in unless
you choose to attach a power of attorney
Danish agent
If the agent is other, the first name, surname, address, and country of residence must be filled in.
Other agent
If the agent needs to be removed, click "Remove representative".
Remove agent
Priority ranking
To change the priority ranking, select "Yes" under "Priority ranking".
How to change priority ranking
If you want to set priority, click on the dropdown menu under "Set desired priority" and select the desired priority.
If you do not want to set a priority position, check "No desired priority position" is checked.
Setting a priority ranking
If the desired priority is not lower than the other rights in the ship, a location is required. This is done by clicking on the "Specify
position" menu and selecting position.
Specify position
When position is specified, the position in relation to the other rights in the ship will be marked in blue.
Once the correct position is selected, click "Confirm priority ranking".
Confirm priority ranking
To invite acceptance of page scheme/respect, mark "Invite to accept page scheme/respect" and fill in the nationality,
e-mail and address of the party to be invited to sign.
Invite acceptance of page scheme/respect
If it is not desired to invite acceptance of page scheme/respect,
but to register the right with annotation about the displayed rights, mark "Accept annotation".
Accept annotation
If it is needed to change the priority position along the way, click on "Change desired priority".
Change desired priority
Invite to digital signing
Once the required fields are filled in, click "Invite to change".
Invite to signature
All fields are locked for editing and the system shows who needs to sign digitally.
If errors have been discovered in the entered information, it is possible to withdraw the invitations, correct and invite again.
This can be done by clicking on the "Withdraw invitations" button
Withdraw invitations
Once the assignment has been signed, the notification can be reloaded and continued by clicking "Next"
Step 2: Information – Continue to the next step
Attach power of attorney
If there are parties for whom a power of attorney must be attached,
it will be possible to upload attachments to the notification.
Tick: "I enclose power of attorney, as it is not possible to invite for digital signing.
Please note that if you enclose a paper power of attorney, the documentation must be approved by the Ship Registry."
Click "Save and verify.
Click "Upload documentation".
Upload documentation
Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.
Upload documentation
When all files to be uploaded have been added to the list, click "OK".
Upload documentation
The system displays the list of documents to be attached to the notification.
Click "Upload attached documents".
Upload documentation
The system will show that the upload of the file(s) has been completed and it is now possible to click on "Next".
Next enables to move on to the next step
Step 3: Registration
At this Step, it is possible to verify all entered information before the case is sent for manual case processing
by the Danish Maritime Register.
Step 3: Registration: Accordions that summarize the information entered
It is possible to mark that the report is interdependent on another report and that these must be registered at the same time.
Step 3: Registration: Marking interdependent reviews
It is possible to add message(s) to the Danish Maritime Authority.
Step 2: Registration: Message(s) to the Danish Maritime Authority
Click on "Request registration" to send the case for manual case processing by the Danish Maritime Register.
Step 3: Registration
The registration has now been sent for manual case handling at the Danish Maritime Register and
you can log out and close your window in the self-service or go to the front page and start a new registration.
NB: If the reviewer has filled in their email address under the profile page (by hovering over their name
and clicking on profile in the top right), an email will be sent to this email address stating that the review
can continue as soon as all parties' tasks have been completed.
Step 3: Registration: The case awaits the Ship Register